Use Check GRN immediately after purchase-bill entry to confirm the supplier, quantities, item lines and totals match the stock that actually arrived.
Before you start
- Know the purchase bill or supplier reference you want to verify.
- Have the physical delivery or supplier note available for comparison.
- Make sure no one is still editing the receiving entry before you review it.
Step-by-step guide
- Open Check GRN and search for the receiving record using the date, supplier or GRN reference.
- Compare the saved line items, quantities and totals against the actual delivery.
- Confirm serialized item references and any pricing-sensitive data before closing the review.
- Escalate or correct the receiving flow quickly if the GRN does not match the stock that arrived.
How to confirm it worked
- The GRN line count and quantities match the delivered items.
- The supplier and document references match the purchase bill.
- No unexpected item, duplicate or missing serialized record appears in the receipt.
Common mistakes
- Checking the right GRN against the wrong supplier invoice.
- Reviewing only the total without checking the item lines.
- Ignoring a mismatch because stock already appears in the system.
Do this in Cellivo
Open the live Cellivo screen in the next tab while keeping this answer open here.
More answers
How do I add a new GRN?
Open Add Purchase Bill, choose the supplier and branch, enter every received item with the correct cost and identifiers, save it, then verify the receipt in Check GRN.
How do I check whether a mobile device is in stock?
Open Mobile Stock, filter by branch or product details, then use IMEI or serial tracking if you need device-level proof for one item.
How do I trace one phone using its IMEI or serial number?
Open IMEI & Serial Tracker, search with the full IMEI or serial number, then read the movement or status history before making any stock decision.
How do I compare physical stock with Cellivo stock?
Use Stock Check to capture the physical count for the right branch, compare it with the system quantity, then investigate any difference before making corrections.